Calamari

by calamari.io • Founded 2014

What is Calamari?

Calamari is a cloud HR management system for high-performing teams covering Time Off module (leave management with absences calendar, multi-country policies, automatic balances) and Time Tracking and Attendance module with clock-in. Built for international companies with multi-country absence policies, multi-language support (Polish, English, French, Spanish, German), multi-step approval flows, notifications (email, mobile, Slack), data import/export, and free 14-day trial without credit card.

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Calamari Features

Leave management

Time tracking

Employee database

Attendance management

Shift planning

Employee self service

View All 43 Features

Mobile app

Reporting and analytics

Integration with other tools

Customizable workflows

Notifications and reminders

Document management

Multi language support

Role based access control

Calendar integration

Overtime tracking

Absence calendar

Custom leave types

Employee directory

Api access

Help desk

Hr & payroll

Mobile support

Shift management

Time & attendance management

Employee data base

Multi company

Absence management

Timesheet management

Employee scheduling

Fmla tracking

Workflow management

Dashboard

Workforce management

Calendar management

Timesheets

Reporting

Excel import

Benefits management

Vacation / leave tracking

Online time tracking

Time per project reporting

Mobile time tracking

Calamari Pricing Plans

Time Off (Annual)

€2 /per employee per month (billed annually, EUR 20 minimum)

Leave management with absences overview calendar
Unlimited absence types
Automatic carry-over
Multi-country absence policies
Automatic balance calculations
Multi-step approval flows
Auto-approval option
Notifications (email, mobile, Slack)
Multi-language support (Polish, English, French, Spanish, German)
Configurable public holiday calendars per country/branch
Leave duration in hours or days
Data import/export
Free 14-day trial without credit card

POPULAR

Time Off (Monthly)

€3 /per employee per month (billed monthly)

Same features as Time Off Annual
Billed monthly with no annual commitment
Free 14-day trial without credit card

Time Tracking and Attendance

Contact Sales

Time tracking
Attendance with clock-in
Configurable approval workflows
Integration with Time Off module
Mobile clock-in
Data import/export

Calamari Resources

Calamari Screenshots

Calamari Attendance Tracking Features Screenshot

Calamari Absence Calendar View Screenshot

Calamari Absence Request Details Screenshot

Calamari Admin Configurations Screenshot

Description

Calamari Field Guide

Best fit for	SMB and mid-market HR teams (10-1,000+ employees) globally with international and multi-country workforces needing dedicated leave management (Time Off) and time tracking modules with multi-country absence policies, multi-language support, multi-step approval flows, and Slack integration
Industries	SMB and mid-market organizations across professional services and consulting, technology and SaaS, marketing and creative agencies, financial services, retail and e-commerce, manufacturing, hospitality, healthcare, education, non-profit, transportation, and other multi-country sectors
Core capability	Cloud HR management system with Time Off module (absences overview calendar, unlimited absence types, automatic carry-over, multi-country absence policies, automatic balance calculations, multi-step approval flows with back-up approvers, auto-approval option, history of approvals, notifications via email mobile and Slack, time-off categories, time zone and multi-language support including Polish English French Spanish Spanish German, leave entitlement control, configurable public holiday calendars per country/branch, leave duration in hours or days), Time Tracking and Attendance module with clock-in, configurable approval workflows, data import/export, free 14-day trial without credit card
Pricing	Calamari pricing is per-employee per-module monthly (or annual with savings). Time Off module: EUR 2 per employee per month (annual) or EUR 2.5 monthly. Time Tracking/Attendance module: separately priced per employee per month. Total cost depends on module mix and employee count. EUR 20 per month minimum for small teams (10 employees on Time Off annual). Free 14-day trial available without credit card. Verified at calamari.io/pricing on 2026-06-09.
Differentiator	Calamari is positioned as a specialist leave management plus time tracking system for international high-performing teams with multi-country policies and multi-language depth. Where BambooHR includes time off as one of many HRIS modules and actiPLANS targets distributed leave plus shift scheduling, Calamari positions on dedicated multi-country leave management plus time tracking with strong Slack integration for international teams.
Headquarters	Calamari is operated as a global HR management software vendor with strong international presence serving SMB and mid-market teams across multiple countries, time zones, and languages with cloud-based leave management plus time tracking modules.
Customers	Used by SMB and mid-market organizations globally across professional services, technology, marketing agencies, financial services, retail, manufacturing, hospitality, healthcare, education, non-profit, and transportation sectors with international and multi-country workforces.
Mobile	Mobile apps for iOS and Android with leave requests, clock-in, attendance tracking, and notifications. Slack integration for in-channel leave requests and approvals.

Where Calamari Wins

Multi-country absence policies. Native support for different absence policies per country or branch with country-specific public holiday calendars. International teams get unified leave management.

Multi-language UI. Native support for Polish, English, French, Spanish, German. International workforces use Calamari in their preferred language.

Strong Slack integration. In-Slack leave requests, approvals, and absence notifications. Teams already on Slack adopt without context switching.

Configurable approval workflows. Multi-step approval flows, back-up approver during manager absence, auto-approval option, request cancellation flows, different approval flows per absence type.

Free 14-day trial no credit card. Buyers evaluate full functionality without payment.

Per-module pricing. Buyers pay only for Time Off or Time Tracking modules they need.

Automatic carry-over and accrual. Automatic carry-over of unused entitlement, accrual rules, entitlement adjustments per employee.

Where Calamari Falls Short

Not a full HRIS. Calamari is leave plus time tracking specialist, not full HRIS. Pair with BambooHR, Rippling, or full HRIS for employee records, payroll, performance, and benefits.

Per-module add-up. Adding Time Off plus Time Tracking modules adds up. Model module mix cost vs HRIS-bundled time off alternatives.

Mobile coverage varies. Mobile apps confirmed for core modules; native mobile depth across all features should be verified during sales discovery.

Implementation cycles. Multi-country deployments need 2-6 weeks for SMB rollout including country policy configuration, calendar setup, approval workflow design, and team training.

Who Should Use Calamari?

Calamari is the right call when an SMB or mid-market HR team (10-1,000+ employees) globally with international and multi-country workforces needs dedicated leave management (Time Off) and time tracking modules with multi-country absence policies, multi-language support (Polish, English, French, Spanish, German), multi-step approval flows, automatic balances and carry-over, Slack integration, and free 14-day trial without credit card.

Calamari is the wrong call for full HRIS needs (pair with BambooHR, Rippling, or full HRIS), for US-domestic hourly workforces needing biometric and FLSA compliance (evaluate nettime solutions), for Indian SMB needing Indian payroll (evaluate Keka or HROne), and for personal task management.

Calamari Alternatives

actiPLANS - Leave plus shift scheduling for distributed teams.

nettime solutions - US time and attendance specialist.

BambooHR - SMB HRIS with leave management.

Sage HR - Modular SMB HR with leave add-on.

Rippling - HR plus IT plus finance with time off.

Deputy - SMB shift scheduling and time tracking.

When I Work - SMB scheduling and time tracking.

What Reddit and LinkedIn Reviewers Say

Discussions on r/humanresources and r/remotework position Calamari among leave management specialists alongside actiPLANS, BambooHR-bundled time off, Deputy, and When I Work. Buyers cite multi-country policies and Slack integration as differentiators for international teams.

LinkedIn discussions among international HR managers highlight Calamari as the operational answer for multi-country teams needing unified leave management with language and policy localization.

Final Take on Calamari

Adjacent reading: Calamari buyers also evaluate actiPLANS for adjacent comparison and HR software tools for broader category context.

Implementation considerations: SMB (10-100 employees) deploy Calamari in 1-3 weeks via self-serve setup. Multi-country deployments (100-1,000+ employees) run 3-8 weeks including country-specific policy configuration, holiday calendars, approval workflow design, Slack integration setup, and team training.

Buyer evaluation tips: Start with Calamari 14-day free trial at calamari.io/pricing without credit card. Configure Time Off module (EUR 2-2.5 per employee per month) and Time Tracking module per employee count. For international multi-country teams, Calamari multi-country policy depth and Slack integration differentiate. Run parallel evaluations against actiPLANS, BambooHR-bundled time off, Deputy, and When I Work.

Verified on 2026-06-09 by the SaaSRat Editorial Team. Vendor facts cross-checked against calamari.io and current 2026 vendor disclosures. About our methodology.

Frequently Asked Questions

How much does Calamari cost in 2026?

Calamari uses transparent published per-module pricing. Time Off is $2.50 per user per month, Time and Attendance is $3, Core HR is $2.50. Time Off + Attendance bundle is $5.50 per employee per month. Minimum 10 users. Annual billing offers a discount over monthly.

Does Calamari integrate with Slack?

Yes. Calamari has deep Slack integration for time-off requests, approvals, balance checks, and notifications inside Slack channels and DMs. The Slack workflow fits modern remote-first work patterns and is one of Calamari's core differentiators versus standalone HR-only platforms.

Does Calamari integrate with Microsoft Teams?

Yes. Calamari has native Microsoft Teams integration for time-off and attendance management directly inside Teams. Microsoft 365 integration was expanded in the 2024 to 2026 product cycle.

Which countries does Calamari support?

Calamari supports global SMB and mid-market customers across 106 countries with country-specific labour law rules built in. Strongest presence in EU, UK, US, and APAC. EU data residency and GDPR alignment matter for European organisations subject to local data protection law.

Does Calamari include payroll?

No. Calamari is time-off and attendance-led without native payroll. It integrates with payroll providers rather than running payroll itself. Buyers needing native payroll should consider BambooHR (US) or Personio (EU) for full HRIS plus payroll.

Does Calamari have a mobile app?

Yes. Calamari provides iOS and Android mobile apps for clock-in with geo-fencing, time-off requests, approvals, and HR self-service. The mobile experience supports distributed remote and hybrid workforces across the 106 supported countries.

How long does Calamari implementation take?

SMB customers typically launch within 1 to 3 weeks. Mid-market customers with multi-country labour law configuration typically take 3 to 6 weeks. The Warsaw customer success team supports productivity-tool integration setup including Slack, Teams, Google Workspace, and JIRA.

Is Calamari ISO 27001 certified?

Yes. Calamari maintains ISO 27001 certification, GDPR alignment, EU data residency, and Polish data protection law alignment. Security and compliance certifications support European customers with strict data protection requirements.

How does Calamari compare to Toggl?

Toggl is dedicated time tracking for project work, billable hours, and freelance/agency use. Calamari is employer-focused covering time off plus attendance plus core HR with HR-team workflows. Different use cases; some teams use both.

Who uses Calamari?

Calamari serves SMB and mid-market businesses (10 to 1,000 employees) globally across information technology, professional services, marketing and creative, finance, healthcare, retail, hospitality, education, manufacturing, and distributed remote teams. 130,000+ users across 106 countries.