Abtrac

Abtrac is a cloud-based job management platform for architecture, engineering, surveying, and other professional consulting practices in Australia and New Zealand. It connects project delivery and financial management in one place: fee proposals, time tracking, disbursements, invoicing, project cost monitoring, and WIP reporting. Firms that use Abtrac replace a combination of spreadsheets, separate timesheet apps, and accounting-only tools with a single system designed for the AEC project billing model.

What is Abtrac?

Abtrac is built around how AEC firms manage jobs: a project (called a job in Abtrac) has a fee, a scope, assigned team members, and time and expense inputs from the team that must convert into invoices and revenue. The platform captures timesheets daily, applies them against job fee budgets, and gives project managers a real-time view of each job's financial health before the invoice goes to the client. Finance teams generate invoices directly from Abtrac, eliminating the re-keying of timesheet data into accounting software.

Abtrac has been used by architecture and engineering firms in Australia and New Zealand for over 20 years. The platform integrates with Xero and MYOB for accounting sync. Capterra rates Abtrac at 4.5 out of 5 from 30 verified reviews.

Abtrac Key Features

• Job setup and fee management: Create jobs with fee budgets, task stages, and team assignments. Track fee consumed versus fee available at every stage of project delivery.
• Timesheets: Staff log hours by day against jobs and tasks. Managers review and approve timesheets before they flow through to invoicing or reporting.
• Disbursements and expense tracking: Record project-related expenses (disbursements) against jobs. Include in client invoices automatically.
• Invoicing: Generate tax invoices directly from Abtrac based on approved time and disbursements. Control what goes onto each invoice and track payment status.
• WIP reporting: Work in progress reports show revenue earned but not yet invoiced across the portfolio. Critical for accurate financial management in AEC firms.
• Staff utilization and productivity: Track how much of each team member's available time is charged to clients versus non-billable work. Identify under-utilized capacity.
• Activity and resource scheduling: Assign project tasks to staff with planned hours. View resource loading across all active jobs.
• Xero and MYOB integration: Sync invoices, payments, and contacts with Xero or MYOB for accounting reconciliation without double-entry.
• Client and contact management: Maintain a client contact database linked to jobs, proposals, and invoices. Track the history of all work done for each client.
• Mobile app: Android app for timesheet entry and job status review on the go.

Who Should Use Abtrac?

Abtrac suits AEC professional services practices that:

• Operate in Australia or New Zealand and bill time and disbursements to clients on fixed-fee or hourly engagement models
• Run teams of 1 to 100 staff across multiple concurrent jobs and need to track financial performance per job in real time
• Are currently using Excel or separate timesheet tools and losing billable time between timesheet capture and invoicing
• Use Xero or MYOB for accounting and want native integration without manual re-entry
• Need WIP reporting for monthly management accounts that accurately reflects revenue earned versus invoiced

Abtrac is designed specifically for AEC practices in Australia and New Zealand. International firms or businesses outside the professional services sector are not the target market. For project-driven businesses outside AEC needing invoicing and project management, ionBIZ provides a broader ERP and PSA platform for European markets.

Abtrac Pricing

Abtrac is priced in AUD per user per month, with rates scaling down as team size increases. All plans include the full Abtrac feature set; pricing reflects seat volume only. Billed monthly (no annual lock-in stated on vendor site).

• 1 user: AUD 47 per month
• 2 to 10 users: AUD 22 per user per month
• 11 to 25 users: AUD 12 per user per month
• 26 to 50 users: AUD 8 per user per month
• 51 or more users: AUD 3.25 per user per month

A free trial is available. Visit abtrac.com/pricing for the current rate card and to check trial terms.

Abtrac vs. Alternatives

AEC practice managers evaluating project management software for professional services firms have several options at different price points. Abtrac is the purpose-built choice for AEC practices in Australia and New Zealand: the pricing model, accounting integrations (Xero, MYOB), and WIP reporting are specifically designed for the AEC billing model. For professional services firms outside AEC or outside AUS/NZ, ionBIZ provides a comparable ERP and PSA platform for European ICT, engineering, and consulting firms with EUR pricing. For resource scheduling as a standalone tool, Float covers team capacity planning without the financial management layer. For capital project scheduling in engineering-heavy industries, Safran Project covers advanced schedule risk analysis. The accounting software category covers dedicated accounting platforms including Xero for firms that need more than Abtrac's invoicing module.

Real User Feedback

Abtrac holds a 4.5 out of 5 rating on Capterra from 30 verified reviews. Reviewers consistently highlight the platform's fit for the AEC billing model: the ability to capture time daily, check it against job fee budgets in real time, and generate invoices without re-entering data into a separate accounting tool. The Xero integration is frequently mentioned as a key reason for adoption among Xero users. The volume-based pricing model is well-regarded by growing practices: adding staff reduces the per-seat cost rather than triggering a tier upgrade with a price jump.

The most noted constraint is geographic: Abtrac is built for AUS/NZ practices and the support team, pricing currency, and accounting integrations all reflect that market. International engineering firms should confirm compatibility with their preferred accounting software and local compliance requirements before evaluating Abtrac.

Abtrac Integrations

• Xero: Native bi-directional sync for invoices, payments, and contacts
• MYOB: Integration for Australian accounting and payroll
• Credit card and payment processing: Payment tracking for invoices
• Excel: Report export for ad-hoc analysis

Mobile Access

Abtrac provides an Android mobile app (Google Play package: com.abtrac6mobile) for timesheet entry and job status review on the move. Staff can log hours against jobs directly from an Android device without needing desktop access. iOS App Store availability was not confirmed during research; contact abtrac.com to confirm current iOS app availability.

Security and Compliance

Abtrac is cloud-hosted. Specific security certifications (SOC 2, ISO 27001) were not confirmed in public vendor documentation. Contact Abtrac directly at abtrac.com for data security documentation and compliance information relevant to your jurisdiction.

Implementation and Onboarding

Abtrac is cloud-based with no installation required. New practices configure their job types, fee structures, staff rates, and client list during setup. Abtrac provides guided onboarding and a free trial period. The Xero and MYOB integrations are configured at setup to sync historical client and invoice data. The platform has been in use by AEC firms for over 20 years and has a large library of practice-specific configuration examples.

Abtrac Support

Abtrac is developed by Abtrac Ltd, based in New Zealand. Support is provided in English and oriented to AUS/NZ business hours and practice management conventions. Contact the vendor via abtrac.com for support hours and trial sign-up. Android app available on Google Play (com.abtrac6mobile). LinkedIn: linkedin.com/company/abtrac.

What Real Buyers Report

Nirula Patel reviewed Abtrac using the vendor's product and pricing pages at abtrac.com, the Capterra listing (4.5/5 from 30 reviews), and the Google Play app listing. The platform's pricing structure is notably buyer-friendly for growing practices: a 10-person team pays AUD 22 per user (AUD 220 total per month), but once the team exceeds 25 people the per-seat rate drops to AUD 12, and above 50 staff the rate drops to AUD 3.25 per user. This means Abtrac becomes dramatically cheaper at scale, which is the opposite of most SaaS pricing models that charge the same (or more) per seat as usage grows.

The 4.5/5 Capterra rating from 30 reviews is a meaningful signal for a product targeting a specific geographic niche. AEC firms in Australia and New Zealand looking to replace spreadsheet-based project financial management are the sweet spot. The Xero integration is the most commonly cited adoption driver; if a firm uses Xero for accounting, Abtrac eliminates the manual reconciliation step between project time records and accounting invoices.

Is Abtrac Right for Your Business?

Abtrac fits architecture, engineering, surveying, and professional consulting practices in Australia and New Zealand that need to track job financials, staff timesheets, and invoicing in one place. It is purpose-built for the AEC billing model and the AUS/NZ market. International firms or non-AEC businesses should look at other options.

Buyers should also evaluate Float for resource scheduling alongside Abtrac's financial management, Twproject for a full-featured project management platform with Gantt and Kanban, and the accounting software category for Xero and MYOB alternatives with more advanced financial reporting. For task management tools that sit alongside Abtrac for day-to-day team coordination, the SaaSRat task management category covers lightweight options. For managing client relationships and proposals alongside project delivery, see the CRM software category. Start a free trial at abtrac.com/pricing.

Verified on 2026-06-08 -- Content sourced from abtrac.com pricing page, Capterra listing (4.5/5 from 30 reviews), and Google Play app listing (com.abtrac6mobile). Pricing in AUD; per-user per-month. Contact abtrac.com for current trial terms and iOS app availability.