Monitask

Monitask at a Glance

Monitask is a time-tracking and employee-monitoring app pitched at remote teams, small agencies, and SMBs that want screenshots, activity scores, and timesheets without paying enterprise prices. The company was founded in 2016 and runs as a small, bootstrapped operation. The feature list is narrower than Hubstaff or Time Doctor, but the pricing comes in noticeably cheaper.

The product is most useful when a manager needs simple proof of work, like a screenshot every few minutes, an activity score, and a clean weekly timesheet. It is less useful when the buyer needs scheduling, GPS, payroll, or invoicing baked in, which is where heavier tools like Hubstaff or Time Doctor pull ahead.

Monitask Pros and Cons

What buyers like:

• Starting price is one of the lowest in the category at $5.32 per user per month on annual billing
• Screenshot add-on is optional and priced separately, so teams that do not need it are not forced to pay for it
• Desktop apps on Windows, macOS, Linux, and Chromebook plus mobile apps on iOS and Android cover most workforce setups
• Activity scoring, timesheets, and reports are clean and easy for non-technical managers to read
• 10-day free trial on every paid tier lets buyers test the agent before paying anything
• UI is available in English, German, Spanish, Japanese, Russian, and Portuguese

What buyers flag:

• Integration list is short and mostly limited to project tools like Asana and Trello, with the Pro tier capped at a single integration
• No GPS, no scheduling, no payroll, and no invoicing modules, so it does not replace heavier all-in-one platforms
• Enterprise tier requires a 100-employee minimum, which rules it out as a self-serve option for larger buyers
• Screenshot frequency above the base setting becomes a paid add-on that can shift the per-license total
• Vendor security page is not currently published, so compliance evidence has to be requested directly from sales

Who Should Use Monitask

Monitask is built for the budget end of the time-tracking and monitoring market. The clearest fit is a remote-first SMB or agency between five and fifty seats that wants a simple agent on every laptop, screenshots and activity scores for accountability, and a weekly timesheet that lines up with client billing.

Freelance studios, customer-support pods, BPO teams, and dev shops with distributed contractors tend to land here because the per-seat price stays low even at the higher tiers. Customer logos on the Monitask homepage like Carrier, Danalytics Global, FIMA, AXSource, Legal Nodes, and Mack point to a buyer base of services firms and mid-sized operations, not enterprise procurement.

It is a weaker fit if the buyer needs scheduling, GPS, and payroll in one platform, which is Hubstaff territory, or deep productivity analytics with coaching, which ActivTrak and Time Doctor handle better. It is also a weaker fit for security-led buyers who need DLP and insider-threat features, where Teramind or Veriato are the right shortlist.

Monitask Product Suite

The product breaks down into a few practical feature groups:

• Time tracking: Desktop and mobile timers, manual time entry, project and task tagging, and timesheets exported to CSV.
• Employee monitoring: Optional screenshots on a configurable interval, keyboard and mouse activity score, application and website tracking, and idle-time detection.
• Reports: Weekly, daily, and project-level reports for managers, plus an internet-usage view that flags time spent on non-work apps and sites.
• Project management: Lightweight project, task, and client structure so timesheets can be sliced by deliverable.
• Integrations: Asana and Trello are explicitly named on the vendor's time-tracking page; the Pro plan includes 1 integration while Business and above include unlimited integrations.
• Platforms: Windows, macOS, Linux, Chromebook, iOS, and Android, which is broader OS coverage than most competitors at this price point.

How Much Does Monitask Cost

Monitask publishes four tiers on its pricing page, with annual billing offering an 18% discount over monthly. The figures below show the monthly-billed and annual-billed prices side by side.

The 10-day free trial runs on every paid tier with no credit card required. Compared with Hubstaff at roughly $7 per user on its entry plan, Monitask undercuts the category leaders. Buyers comparing on cost should also price DeskTime, TimeCamp, and Apploye on the same workload.

Hidden Costs to Watch

A few line items can shift the real total cost away from the headline per-user price:

• Screenshot add-on: Screenshots are a separate license-level add-on, from $0 at the base setting up to $7.20 per license per month for 120 screenshots per hour.
• Integration cap on Pro: The entry Pro plan only includes one integration, so any team that needs Asana plus Trello plus a project tool has to step up to Business.
• Enterprise floor: The Enterprise tier requires a 100-employee minimum, so a 40-seat team cannot negotiate enterprise pricing for a custom feature set.
• Annual commitment: Headline low prices assume annual billing; teams that prefer month-to-month will pay roughly 22% more per seat.
• Compliance evidence: Buyers in regulated industries should budget extra procurement time because the vendor's public security documentation is limited.

For budget-led shortlists, EmpMonitor, We360.ai, and Time Champ are also worth pricing on a like-for-like basis.

Implementation and Onboarding

Deployment is light. The desktop agent installs on Windows, macOS, Linux, and Chromebook, with mobile apps for iOS and Android. Most small teams have the agent on every laptop within an afternoon, and timesheets begin populating from the first tracked session.

Admin setup runs through a web dashboard where projects, tasks, and clients get created. Screenshot frequency and activity-tracking settings are configurable per user or per team, so privacy-conscious roles can be moved to a lower frequency or screenshots-off setup.

Buyers in regulated industries should plan for one extra step. The Monitask homepage notes data encryption, two-factor authentication, and GDPR readiness, but the vendor's dedicated security page is not currently published. Compliance evidence for SOC 2 or HIPAA is not vendor-confirmed and should be requested from sales before procurement sign-off.

Integrations and Ecosystem

The integration footprint is intentionally lean. Asana and Trello are explicitly named on Monitask's time-tracking page, which makes the product a natural pairing for SMB teams already running their work in those tools. The Pro plan includes one integration, while Business and above open up unlimited integrations.

Third-party listings reference broader connector lists, but only Asana and Trello are vendor-confirmed. Buyers who depend on QuickBooks, Slack, Jira, or Salesforce should validate those connections directly with Monitask before committing.

Mobile and desktop coverage offsets the lighter integration story. Six supported platforms plus a UI translated into German, Spanish, Japanese, Russian, and Portuguese make this a workable pick for distributed teams on a tight tooling budget.

Monitask Alternatives

Different shortlists in this category lean on different strengths. Here is how Monitask compares with the main alternatives buyers usually evaluate:

• vs Hubstaff: Hubstaff is broader, with scheduling, GPS, payroll, and invoicing built in. Monitask undercuts it on price but does not replace the all-in-one workflow.
• vs Time Doctor: Time Doctor has the strongest productivity analytics of the three and a deeper integration list. Monitask is the cheaper, simpler alternative.
• vs ActivTrak: ActivTrak is positioned around workforce analytics and coaching for mid-market and enterprise. Monitask is positioned around basic proof of work for SMBs.
• vs Teramind and Veriato: Both go far deeper on surveillance, DLP, and insider-threat detection. Monitask deliberately stays lightweight.
• vs DeskTime, TimeCamp, and Apploye: Close competitors at the SMB-affordability tier. Worth pricing side by side for any team under fifty seats.
• vs EmpMonitor, We360.ai, and Time Champ: Regional and budget-led options also worth a quote, especially for teams that need monitoring without the heavier analytics layer.

For a broader landscape view, the employee monitoring software category page on SaaSRat lays out the trade-offs in one place.

What Real Buyers Say

Monitask sits at 4.8 out of 5 on Capterra across roughly 138 reviews and 4.6 out of 5 on G2. That is one of the higher Capterra averages in this category, even allowing for the smaller review volume against Hubstaff and Time Doctor.

Recurring themes from reviews:

• SMB owners call out price as the main reason for picking Monitask over heavier alternatives
• Managers like the simplicity of the timesheet and screenshot view, especially when reporting to clients on billable hours
• Some reviewers want a longer feature list, including stronger integrations, scheduling, and payroll
• A few reviews flag that screenshot frequency above the base setting becomes an add-on cost
• Reviewers in regulated industries note that compliance documentation has to come from sales rather than a public security page

Bottom Line on Monitask

Monitask is the SMB-affordability pick in employee monitoring and time tracking. If the brief is screenshots, activity scores, and timesheets for a small remote team or agency on a tight budget, the entry price of $5.32 per user per month on annual billing is hard to beat, and the broad platform coverage across Windows, macOS, Linux, Chromebook, iOS, and Android removes most rollout friction.

The trade-offs are real. The integration list is short, the feature set is narrower than Hubstaff or Time Doctor, and the public compliance story is thin, with SOC 2, HIPAA, and ISO 27001 not vendor-confirmed at the time of writing. Headquarters and founder details are also not confirmed on Monitask's own site, so buyers who need that vendor transparency should ask during sales.

For one platform that handles scheduling, GPS, payroll, and invoicing alongside monitoring, Hubstaff is the better tool. For workforce analytics and coaching at mid-market scale, ActivTrak earns the shortlist spot. But if the goal is proof-of-work tracking for a remote SMB team at the lowest credible price, Monitask is a serious option worth a 10-day trial.